Time Managemet Part 2

part 1

QUESTION THINGS

• What is the objective?
• How will I know if I am successful
• how will I be Rewarded??
• is this task,I want to do?
• do I have the time to do it?
• what have I got to loose?
• is tere a better way to do it?
• should it even be done at all??
• will the world come to an end if I do not do this??

PLANNING THE DAY

1. prepare a list of prorities for the day based on urgency and importance
2. allocate time according to priorities 
3. to do list( top 3 priorities)
4. have afollow through
5. get the timing right
6. morning is the time to hard work
7. interesting work ,meeting ,social events can take place in off-peak time
8. have work breaks to over come fatigue
9. living 100% in the present improves our work output

REMEMBER

1. set goals and work hard towards acheiving tem
2. plan the day
3. when feasible delegate
4. dont let paperwork pile up
5. do not procrastinate
6. identify ime waster and resolve to eleminate tem
7. add times for realaxation and recreation in the schedule
8. learn to say "NO"

yesterday is a cancelled cheque

tomorrow is a promissory note

today is ready cash

use it

related post :life is much shorter..

 

Time Management Part1

WHY TIME MANAGEMENT

to utilise the available time in optimum manner to achieve one's personal and professional goal.

STEPHEN COVEY'S TIME MANAGEMENT MATRIX

 Quadrant 1-Do Now

• represents things that are both "urgent" and "Important-We need to spend time here
• here we manage ,produce and bring our experience,judgement in response to needs and exchanges.
• Many important activities become urgent through procrastination or because we don't do enough preventions and planning.

 Quadrant 2-Plant to do

Quadrant of Quality

• Includes activities that are important but not urgent
• here we do our long range palnning
• anticipate and prevent problems
• empower others broden and our minds and increase our skills
• ignoring tis quadrant 1,creates stress ,burnout and deeper crisis.

Quadrant 3-Reject & Explaine

Quadrant of Deception

• includes things that are urgent but not important
• the noise of urgency creates the illusion of importance
• actual activities ,if they'se importanr at all,are important to some one else
•  many phone calls,meetingss and drop-in visitors fall in to this catagory

Quadrant 4-resist and cease

Quadtrant of Waste

• reserved for activities that are not urgent not important
• we often escape to quadtrant 4 for survival
• reading addictive novels,watching mindless tv,gossiping at offfice would qualify  as quadrants 4 -time wasters.

MAJOR TIME WASTERS

procrastination

afraid to delegate

not wanting to say "NO"

Low self esteem

problems with objectives/priorities

MINOR TIME WASTERS

being slave to the telephone

unexpected/unwanted visitors

needless report ,junk mails

meets without agendas

PARETO'S PRINCIPLE(80/20RULES)

80% of work gives 20% of results

&

20% of work gives 80% results

THE 3 Ps' IF EFFECTIVE TIME MANAGEMENT

by Andrew Berner

planning

priorities

procrastination

PRIORITIZATION TIPS

• try to make the best use of time
• decide that we dont have to please everyone
• resist the temptation to do small,insignificant tasks too well
• outsource what we can
• we don't have to do everything everybody tells us to do

WHAT TO DO???

BE "SMART"

• S:SPECIFIC & SELF
• M: MEASURABLE
• A:ACHEIVABLE & POSITIVE
• R: REALISTIC & REWARDING
• T:TIME BOUND