Time Management Part1

WHY TIME MANAGEMENT

to utilise the available time in optimum manner to achieve one's personal and professional goal.

STEPHEN COVEY'S TIME MANAGEMENT MATRIX

 Quadrant 1-Do Now

• represents things that are both "urgent" and "Important-We need to spend time here
• here we manage ,produce and bring our experience,judgement in response to needs and exchanges.
• Many important activities become urgent through procrastination or because we don't do enough preventions and planning.

 Quadrant 2-Plant to do

Quadrant of Quality

• Includes activities that are important but not urgent
• here we do our long range palnning
• anticipate and prevent problems
• empower others broden and our minds and increase our skills
• ignoring tis quadrant 1,creates stress ,burnout and deeper crisis.

Quadrant 3-Reject & Explaine

Quadrant of Deception

• includes things that are urgent but not important
• the noise of urgency creates the illusion of importance
• actual activities ,if they'se importanr at all,are important to some one else
•  many phone calls,meetingss and drop-in visitors fall in to this catagory

Quadrant 4-resist and cease

Quadtrant of Waste

• reserved for activities that are not urgent not important
• we often escape to quadtrant 4 for survival
• reading addictive novels,watching mindless tv,gossiping at offfice would qualify  as quadrants 4 -time wasters.

MAJOR TIME WASTERS

procrastination

afraid to delegate

not wanting to say "NO"

Low self esteem

problems with objectives/priorities

MINOR TIME WASTERS

being slave to the telephone

unexpected/unwanted visitors

needless report ,junk mails

meets without agendas

PARETO'S PRINCIPLE(80/20RULES)

80% of work gives 20% of results

&

20% of work gives 80% results

THE 3 Ps' IF EFFECTIVE TIME MANAGEMENT

by Andrew Berner

planning

priorities

procrastination

PRIORITIZATION TIPS

• try to make the best use of time
• decide that we dont have to please everyone
• resist the temptation to do small,insignificant tasks too well
• outsource what we can
• we don't have to do everything everybody tells us to do

WHAT TO DO???

BE "SMART"

• S:SPECIFIC & SELF
• M: MEASURABLE
• A:ACHEIVABLE & POSITIVE
• R: REALISTIC & REWARDING
• T:TIME BOUND